ACCOUNT
CLERK
DEFINITION
To perform
responsible accounting clerical work involving financial record keeping and
financial transactions; and to use the computer system to maintain and update
accurate accounting records.
SUPERVISION RECEIVED AND EXERCISED
Receives general
supervision from the Accounting Supervisor.
Receives functional
and technical supervision from the Information Systems Manager.
Exercises no
supervision.
EXAMPLES OF DUTIES - Duties may include, but are not limited to,
the following:
When assigned to Payroll:
College and input all
new employee information into the computer; and maintain accurate payroll
reports.
Edit and process time
cards and key in accurate data.
Process payroll
including review of edits and proofs; process and sign payroll checks; have
checks approved; and distribute checks.
Coordinate direct
deposit payrolls.
Maintain payroll
records and prepare various monthly reports on retirement, state taxes, and
transit operation.
Prepare and send checks
to agencies to cover employee payroll deductions.
Prepare general
ledger entries for payroll transactions.
Assist employees with
their payroll deduction and deferred compensation plans.
Prepare quarterly
reports and employee W-2 tax forms.
Calculate and prepare
handwritten checks as needed.
Process employee
retirement forms.
CITY OF SALISBURY
Account Clerk (continued)
Perform related
duties as assigned.
When assigned to Accounts Payable:
Process purchase
orders; and maintain and file records of orders.
Process invoices;
reconcile invoices with purchase orders; verify calculations; batch invoices;
proof and edit lists; and input data into system.
Process check
requests; use vendor list; verify information on check requests; batch check
requests; and input data into system.
Process accounts
payable including review of edits and proofs; and process, sign, have approved
and distribute checks.
Mail vendor checks;
and file paid invoices.
Maintain and update
vendor files.
Verify vendor
statements.
Prepare weekly and
monthly sales tax reports.
Compile bank ranges
and submit to bank.
Obtain outstanding
check totals for clearing, payroll and HUD accounts; input cancelled clearing
and payroll checks into system.
Assist auditors with
year end closeout.
Perform daily
computer system backup procedure.
Serve as computer
operator; resolve user problems; and use computer reference materials and apply
findings.
Perform basic
clerical tasks such as data entry, record keeping and maintaining filing systems.
Perform related
duties as assigned.
CITY OF SALISBURY
Account Clerk (continued)
QUALIFICATIONS
Knowledge
of:
Pertinent Federal, State and local
tax laws.
Standard financial record keeping
and accounting principles and
procedures.
Basic mathematical principles.
Operational characteristics and
applications of data
processing equipment.
Ability
to:
Assume responsibility for
performance of duties and consequences
of error.
Organize work projects to ensure
compliance with deadlines.
Interpret
and apply applicable Federal, State and local laws and procedures related to
financial record keeping and accounting functions.
Operate a computer system for data
input, inquiry and report generation.
Communicate clearly and concisely,
both orally and in writing.
Establish
and maintain effective working relationships with those contacted in the course
of work.
Troubleshoot computer system
problems efficiently and effectively.
Must be able to physically perform the basic life support functions of lifting, fingering, talking, hearing, and repetitive motions.
Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.
Must posses the visual acuity to prepare and analyze data and figures, perform collection duties, and operate a computer terminal.
Account Clerk (continued)
EDUCATION, EXPERIENCE AND TRAINING
Any combination of
education, experience and training that would likely provide the required
knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be.
Education:
Equivalent to the completion of the
twelfth grade.
Experience:
Two years of responsible general
accounting clerical experience.
Training:
Additional
specialized training in the accounting clerical duties or a related field is
desirable. Training in the fundamentals of computers and in
their operation is desirable.
LICENSE OR CERTIFICATE
None required.