City Clerk FLSA
Status: Exempt
General Definition of Work
Performs
intermediate administrative work serving as the Clerk to the City Council and
as custodian of all official City records, preparing and maintaining official
City records and files, maintaining city code, assisting the City Manager and
staff with special projects, and related work as apparent or assigned. Work is performed under the limited
supervision of the City Manager.
Divisional supervision is exercised over all personnel within the
division.
Qualification Requirements
To perform this job successfully, an individual must
be able to perform each essential function satisfactorily. The requirements listed below are
representative of the knowledge, skill and/or ability required and are not
necessarily actual functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Essential Functions
Performs
duties in accordance with the City's keys to excellent customer service; acts
as a team or group leader in the implementation of adopted City outcomes and
goals.
Works
closely with the City Manager and Mayor responding to daily requests and activities
requiring a high degree of discretion, initiative and independent judgment.
Plans,
organizes and directs the management of the Administration Offices of the Mayor
and the City Manager providing exceptional customer service and response in all
interactions.
Attends
city council meetings; documents complete and accurate minutes; serves as
custodian of all official city records and public documents; ensures that
legally required council operational processes and procedures are followed.
Attends
management team meetings and conducts administration staff meetings.
Responds
to citizen inquiries and complaints that may be difficult and sensitive to
resolve.
Develops
and administers budgets for administration and the City Council.
Leads
and assists with various special events and projects.
Knowledge, Skills and Abilities
Thorough
knowledge of the functions and organization of municipal government; thorough
knowledge of the rules of order as related to public hearings; thorough
knowledge of the City's charter and code; thorough knowledge of standard office
procedures, practices and equipment; ability to research and prepare reports;
ability to express ideas effectively, both orally and in writing; ability to
plan and supervise the work of subordinates; ability to establish and maintain
effective working relationships with elected officials, city officials,
associates and the general public.
Education and Experience
Associates/Technical
degree with coursework in public of business administration, or related field
and considerable experience in clerical or administrative office work, or
equivalent combination of education and experience.
Physical Requirements
This work
requires the occasional exertion of up to 10 pounds of force; work regularly
requires sitting and speaking or hearing and occasionally requires standing and
walking; work has standard vision requirements; vocal communication is required
for expressing or exchanging ideas by means of the spoken word; hearing is
required to perceive information at normal spoken word levels; work requires
preparing and analyzing written or computer data; work has no exposure to
environmental conditions; work is generally in a moderately noisy location
(e.g. business office, light traffic).
Special Requirements
Possession of or
ability to acquire Notary Public license within six months and Certified
Municipal Clerk certification within one year of employment.
Valid driver's
license in the State of