Police Records Clerk FLSA
Status: Non-Exempt
General Definition of Work
Performs skilled
administrative support work receiving and processing daily paper work,
preparing and maintaining police records and files, receiving and processing
incoming telephone calls, and related work as apparent or assigned. Work is performed under the moderate
supervision of the Police Records Coordinator.
Qualification Requirements
To perform this job successfully, an individual must
be able to perform each essential function satisfactorily. The requirements listed below are
representative of the knowledge, skill and/or ability required and are not
necessarily actual functions of this position.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Essential Functions
Performs
duties in accordance with the City's keys to excellent customer service.
Answers
telephone; provides information; assists the public.
Receives
and accounts for payments for departmental services.
Processes
and retrieves various reports and answers questions and processes requests for
information; handles various confidential information.
Compiles
and maintains police records through use of computerized and manual record
keeping system; scans documents into system; performs general clerical
assistance tasks including typing a variety of documents; compiles, distributes
and maintains reports.
Enters
various information into computer system including citations, warrants,
subpoenas, commitments, accidents, e-citations, tow reports, etc.
Controls
parking citation records and processes parking tickets.
Processes
insurance request for accident and incident reports.
Assists
department personnel with data entry and retrieval.
Logs
subpoenas in and out; serves subpoenas via the telephone.
Manages
records from the criminal and civil divisions of the Courthouse.
Receives
and processes incoming and outgoing mail; receives and processes deliveries
from vendors.
Knowledge, Skills and Abilities
General
knowledge of the practices and procedures of preparing and maintaining police
records; general knowledge of business English, spelling and arithmetic;
general knowledge of modern record keeping procedures and practices; general
knowledge of police and city court forms, terminology and records; general
knowledge of departmental and court programs, policies and procedures; ability
to perform a considerable volume of detailed record work; ability to maintain
files; ability to type accurately and at a reasonable rate of speed; ability to
operate general office equipment; ability to understand and follow instructions
in both oral and written form; ability to establish and maintain effective
working relationships with associates and the general public.
Education and Experience
High school
diploma or GED and minimal experience in administrative support work, or
equivalent combination of education and experience.
Physical Requirements
This work
requires the occasional exertion of up to 10 pounds of force; work regularly
requires sitting and speaking or hearing and occasionally requires standing and
walking; work has standard vision requirements; vocal communication is required
for expressing or exchanging ideas by means of the spoken word; hearing is
required to perceive information at normal spoken word levels; work requires
preparing and analyzing written or computer data and observing general
surroundings and activities; work has no exposure to environmental conditions;
work is generally in a moderately noisy location (e.g. business office, light
traffic).
Special Requirements
Valid driver's
license in the State of