Senior Administrative Specialist FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled technical work providing a variety of assistance to a department and coordinating projects, entering and analyzing data, maintaining files and records, preparing reports, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned departmental supervisor.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required and are not necessarily actual functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

Performs duties in accordance with the City's keys to excellent customer service.

Processes new employees; reviews information for accuracy and completeness; enters data into computer system; requests motor vehicle records from Police Department; verifies employment; responds to requests for information.

Assists in new employees orientation; coordinates medical review and referrals; creates employee personnel file and identification numbers; schedules new employee training sessions.

Enters payroll changes such as salary adjustments, promotions and departmental changes into system; revises tax with holding information; adds, deletes and revises benefit deductions.

Prepares a variety of documents, reports, and forms; composes requests for information and payment requests.

Assigns street addresses for new residences; changes street addresses as needed.

Determines property location and ownership.

Replies to developer and contractor requests for service; answers questions on policies and ordinances.

Performs field inspections to determine compliance with ordinances and policies.

Delivers, sets-up and maintains computer hardware; installs and updates system software; reformats hard drives.

Receives and processes radio repair orders.

Troubleshoots and creates new queries, forms and reports for databases.

Assists in the development of departmental budget.

Coordinates the operation of the office; develops and maintains forms and procedures.

Provides a variety of information to the public, other departments, vendors and employees.

Operates a variety of office equipment in performance of assigned duties.

Knowledge, Skills and Abilities

Thorough knowledge of the philosophies, principles and practices of public administration; general knowledge of the organization and administration of municipal government; general knowledge of research and data analysis techniques; skill in the use of computer hardware and software; general knowledge of research and data analysis techniques; skill in the use of computer hardware and software; ability to present ideas effectively, both orally or in written form; ability to prepare and maintain detailed and technical records; ability to manage projects; ability to research, collect, organize and analyze data, and to prepare technical reports and recommendations; ability to establish and maintain effective working relationships with associates and the general public.

Education and Experience

Associates/Technical degree with coursework in public or business administration, administrative technology, or related field and moderate experience in general office or administrative work, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing and occasionally requires standing, walking, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and operating machines; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

None.